Registration, Waivers & Policies

PHS requires your Tree Tenders planting event volunteers to acknowledge the PHS Volunteer Waiver.   This can be done in advance using our volunteer registration system VolunteerHub (more info below), or on the day of the planting via the PHS sign-in sheet.

PHS Youth Volunteer Policies

• Volunteers must be age 8 or older. While you may engage volunteers as young as 8, you do not have to —  the volunteer role needs to be appropriate for children. (Note: Planting tools like large shovels, pick axes, and stake drivers are not appropriate for use by young children. 
• Ages 8-13, a parent/guardian must accompany the volunteer (as recommended by Federal Labor Laws). Volunteers may attend a PHS volunteer activity without a parent or legal guardian if the following criteria have been met:  
  • The child is accompanied by an adult responsible for the volunteer or volunteer group (school group, scout troop, etc.). 
  • Each volunteer has a waiver completed by a parent or guardian. 
• Ages 14-17, children may volunteer without a parent/guardian or supervising adult with them. They still need a parent/guardian to complete the waiver. 

VolunteerHub

VolunteerHub is the online platform we use to share PHS volunteer opportunities and register volunteers for events.

Use VolunteerHub to:

• Get notifications when volunteers signup/cancel
• Collect the required PHS volunteer waiver
• Send automatic confirmation/reminder emails to volunteers
• Export a list of your registrants
• Print a sign-in sheet for the day of your event
• Report participant hours to PHS

Volunteer managers will be emailed event signup link(s) and VolunteerHub admin credentials prior to their plantings. Review a full guide of VolunteerHub below.

VolunteerHub Demonstration

Learn how to edit your planting event/confirmation details, view your participant contact info, print a sign-in sheet, and record participant hours.