PHS call for volunteers communications are scheduled to go out about 3 weeks before the planting. Your planting will be posted on our Tree Program's Get Involved page indicating if you need external volunteers. Let Jehane Samaha ([email protected]) know if any updates are needed. For our tips on hosting a volunteer planting check out the Organizing a Community PlantingChecklist or Training resources/sessions.
Registration, Waivers & Policies
PHS requires your Tree Tenders planting event volunteers to acknowledge the PHS Volunteer Waiver. This can be done in advance using our volunteer registration system VolunteerHub (more info below), or on the day of the planting via the PHS sign-in sheet.
PHS Youth Volunteer Policies
Depending on the location, volunteers ages 8 through 13 are welcome to volunteer with us, but only with an acknowledged or signed waiver from their parent/legal guardian and then are accompanied by their parent/guardian or group leader for the duration of the volunteer shift.
Volunteers ages 14 through 17, may volunteer without a parent/guardian/group leader. A parent/guardian will have to acknowledge/sign the PHS Volunteer Waiver on their behalf. This can be done either through VolunteerHub or through the physical form.
Planting Volunteer Spreadsheet
Compile your volunteer info (if not using VolunteerHub) and send a spreadsheet after your event. At a minimum, we need a name and email, but a mailing address or even just a zip code/city is encouraged.
Record participant hours in VolunteerHub (instructions below). We encourage organizers to track and include hours spent planning/prepping too.
If not using VolunteerHub, signed PHS waivers or sign-in sheet + Volunteer Attendance Spreadsheet are accepted (docs below). Send to volunteer @pennhort.org.
VolunteerHub
VolunteerHub is the online platform we use to share PHS volunteer opportunities and register volunteers for events.
Use VolunteerHub to:
Get notifications when volunteers signup/cancel
Collect the required PHS volunteer waiver
Send automatic confirmation/reminder emails to volunteers
Export a list of your registrants
Print a sign-in sheet for the day of your event
Report participant hours to PHS
Volunteer managers will be emailed event signup link(s) and VolunteerHub admin credentials before their plantings. Review a full guide of VolunteerHub below.
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