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The Flower Show

PHS Tree Hub

Your one-stop shop for all PHS provided information and guidelines for organizing safe and fun tree plantings. This page is intended for group planting committees and leaders.

Spring 2023 Distribution & Planting

Tree Unloading and Pickups 

  • Trees arrive Tuesday, April 18 (county groups) and Wednesday, April 19 (Philly groups)
  • Pickups are scheduled for April 19-21, 2023. 
  • Schedule your tree pickup timeslot at the link below (first come first served). You will be contacted with your confirmed timeslot in April.


We need help at the warehouse (un)loading and processing close to 1,300 trees on Tuesday, April 18 - Friday, April 21. Many groups will pick up and plant trees!

Check back in March to sign up for a shift. If you don’t already have an account, please set one up, it is easy and you only need to do it once and are set for all your future PHS events.

Timeline & Important Tasks


January - February 2023

TreeVitalize Municipalities (County) tree application period for Spring 2023

When tree permits are received: Notify tree applicants/recipients and recruit planting team leaders, plan event logistics and communications

March 15, 2023

Training: Organizing a Community Tree Planting Q&A Session
6:00 pm - 7:15 pm (virtual) REGISTER HERE

March 16, 2023

Provide PHS with your planting event(s) details and volunteer recruitment request.

March 20, 2023

Schedule your tree pickup timeslot.

April 12, 2023

Training: Bare Root Planting Crew Leader Workshop
6:00 pm - 7:30 pm (virtual) REGISTER HERE

3 weeks before planting day

Invite planters to register. VolunteerHub event signup links will be emailed to volunteer managers, contact Asha-Lé Davis at [email protected].

3-10 business days before planting day

PA 1 Calls before digging, organize tools/supplies, final reminders to tree recipients/volunteers/leaders.

April 19-21, 2023

Tree Pickup

April 20-23, 2023

Tree Planting
Doublecheck trees were planted properly (root flare visible at soil grade, staked/tied - no strangling knots), mulched, and Tree Diapers hydrated and installed (if applicable) or tree adequately watered.

May 2, 2023

Philly street tree applications for Fall 2023 are due. See Application Hub for instructions and forms.

May 8, 2023

Submit your planting attendance and any signed paper waivers (more details here).

May 31, 2023

Map your trees in the PHS Urban Forest Cloud (county-based groups only, Philly trees are mapped by Jehane) - instructions from Asha-Lé to follow.

Share your most inspiring tree stories, photos, videos with PHS. Upload up to 5 images/videos here

May - December 2023

WATER WATER WATER (see tree recipient watering letter in English and Spanish)

June - August 2023

Tree Checkers summer health/care tree checkups community science data collection and training sessions. PHS will send you an invitation and instructions to participate in June.

COVID Safety Information

10/12/22 UPDATE - PHS is NO LONGER requiring proof of vaccination for volunteers. Groups may require vaccination at their own discretion.

For Philadelphia Groups

Tree Application Approvals

We have received back the Spring 2023 approvals from PPR. Now updated with species selections!

  • Download the spreadsheet (linked above) to see all the trees that have been approved for planting (or rejected, or cancelled, etc.).
  • Use the small arrow in the top row to ‘filter’ and view just your TT group.
  • Species selections are in the FINAL ORDER column, and may shift with nursery availability.
  • Check to see if ‘extra’ trees were approved for your sites (highlighted in yellow)— please confirm with us how many of the trees the property owner actually wants.

Philly Mulch Certificates 

Current Mulch Certificates

Free mulch is available at the Fairmount Park Organic Recycling Center at 3850 W. Ford Rd. At the link above, each group has a mulch certificate to present at the Recycling Center.

Tree Recipient Handouts