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The Flower Show

PHS Tree Hub

Your one-stop shop for all PHS provided information and guidelines for organizing safe and fun tree plantings. This page is intended for group planting committees and leaders.

Fall 2023 Distribution & Planting

Tree Unloading and Pickups 

  • Trees arrive Tuesday, November 14th 
  • Pickups are scheduled for November 15th-17th, 2023.  
  • Check back in October to schedule your pickup slot. 


We need help at the warehouse (un)loading and processing trees on Tuesday, November 14 - Friday, November 17. Many groups will pick up and plant trees! 

Timeline & Important Tasks


October 19, 2023

Provide PHS with your planting event(s) details and volunteer recruitment request. 

October 19, 2023 

Schedule your tree pickup timeslot. 

3 weeks before planting day

Invite planters to register. VolunteerHub event signup links will be emailed to volunteer managers, contact The Trees Team at [email protected].  

3-10 business days before planting day

PA 1 Calls before digging, organize tools/supplies, final reminders to tree recipients/volunteers/leaders.

November 8, 2023 

Training: Bare Root Planting Crew Leader Workshop 
6:00 pm - 7:30 pm (virtual) REGISTER HERE

November 15-17, 2023

Tree Pickup

November 18-20, 2023

Tree Planting: Doublecheck trees were planted properly (root flare visible at soil grade, staked/tied - no strangling knots), mulched, and Tree Diapers hydrated and installed (if applicable) or tree adequately watered.

December 4, 2023

Philly street tree applications for Spring 2024 are due. See Application Hub for instructions and forms. 

December 8, 2023

Submit your planting attendance and any signed paper waivers (more details here). 

Share your most inspiring tree stories, photos, videos with PHS. Upload up to 5 images/videos here 

February 1, 2024

Non-Philly Groups ONLY: Map your trees in the PHS Urban Forest Cloud or email [email protected] for a spreadsheet template (Philly trees are mapped by Jehane)

May - December 2024

WATER WATER WATER (See tree recipient care instructions and watering letter below.)

July - Aug 2024

Tree Checkers

For Philadelphia Groups

Tree Application Approvals

We have received back the Fall 2023 approvals from PPR. Now updated with species selections! 

  • Download the spreadsheet (linked above) to see all the trees that have been approved for planting (or rejected, or canceled, etc.). 
  • Use the small arrow in the top row to ‘filter’ and view just your TT group. 
  • Species selections are in the FINAL ORDER column and may shift with nursery availability. 
  • Check to see if ‘extra’ trees were approved for your sites (highlighted in yellow)— please confirm with us how many of the trees the property owner wants. 

Philly Mulch Certificates 

Current Mulch Certificates are coming soon!

Free mulch is available at the Fairmount Park Organic Recycling Center at 3850 W. Ford Rd. At the link above, each group has a mulch certificate to present at the Recycling Center.

Tree Recipient Handouts